Board of Director’s Meeting November 8, 2017

November 8, 2017 Fire Mutual Aid

Approved

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, John Bates, Real Bazin, and Jay Wilson.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Barnes, seconded by Director Nelson and unanimously voted by the board members present to accept October 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton seconded by Director Nelson and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October 13th through November 8, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Barnes, seconded by Vice President Boynton and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee presented a By-Law draft to the Board outlining what an automatic response, contracted services, and primary protection). Proposed By-Law draft was also emailed out to all directors to review for the next Board meeting.

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 host departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Attorney Kossayda also has laid out the court dates for the process ending August of 2018.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

• Pitcher Tower is partially up and running, this should provide better coverage to the Stoddard and Marlow areas. Fitzwilliam tower and all equipment is currently moving to a new location, this should be completed within the next few weeks.

• Chief Tirrell has met with Chief Skantze about all of the re-tones and a solution was provided. If members of the Swanzey Fire Department sign on through Spotted Dog and the Dispatchers see they have there will be no re-tone unless someone from the Swanzey Fire Department request a re-tone. The Board reviewed the list of re-tones and the number has drop dramatically for October.

NEW BUSINESS

• A motion was made by Director Nelson seconded by Vice President Boynton and unanimously voted by the board members present to purchase $100.00 Gift Cards for all Dispatchers as a Christmas Gift and Thank you for the hard work and dedication this year. Motion passed.

• Chief Tirrell presented the 2018 Budget to the Board. The 2018 Budget has a 1.68% increase over the 2017 Budget. After a discussion a motion was made by Director Wilson and seconded by Director Real and unanimously voted by the board members present to approve the 2018 Budget as presented to the Board. Motion Passed.

• Chief Tirrell Stated the 2006 Ford Expedition has been sold for $4,000.00 and the money has been deposited into the account.

PERSONNEL ISSUES - A grievance has been filed and the Board has appointed a panel to review the grievance.

CORRESPONDENCE – None.

OPEN DISCUSSION – There was a brief discussion on Bellows falls fire department and the current business that use to have their fire alarms monitored by the fire department. Director Real suggested we reach out to those businesses to and ask them if they are interested in having SWNHDFMA monitor their fire alarms.

The meeting was adjourned at 2000

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting October 11, 2017

October 11, 2017 Fire Mutual Aid

APPROVED

Directors Present: President Ken March, Vice President Harry Boynton, Treasurer Chris Liller, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Real Bazin, and Dan Eaton.

The meeting was called to order at 1900 hours.

Guest – none

Meeting Minutes: A motion was made by Director Wilson, seconded by Director Barnes and unanimously voted by the board to accept the minutes from the September 13, 2017 meeting. Motion passed.

Treasures Report: Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Goddard, seconded by Treasurer Liller and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

Coordinators Report: Chief Tirrell presented a report on his monthly activities from September 14th through October 10th. In his report he also stated that the problem with the fiber has been corrected. A motion was made by Director Goddard, seconded by Director Eaton and unanimously voted by the board members present to accept the Coordinators report. Motion passed.

Committee Reports: By-Laws Committee: It was agreed that the Directors would review the proposed By-Law changes and act upon them at the November meeting. Regional Training Committee: Billy Greenwood continues to present his program at different locations throughout the system. All reports have been very positive.

Public Relations Committee: Nothing to report.

Old Business:

Charlestown: Chief Tirrell recently met with Attorney Adam Kossayda. Attorney Kossayda believes that this will be settled in mediation instead of court. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board to hold Charlestown responsible for all legal fees incurred by SWNHDFMA regarding this issue. Motion passed.

First Net: Director Eaton reported that the SIEC has recommended to opt out, but the final decision will be made by the governor.

Pitcher Tower: The antenna is up and cables have been run. Should be operational in about a week.

Fitzwilliam Tower: The building is in place and it will take a couple of weeks to run cables. Swanzey: The board members reviewed a document from Swanzey Fire Chief Norman Skantze regarding emergency notification by Fire Mutual Aid for Swanzey Fire Department to EMS calls. Chief Tirrell stated that dispatch has been using this as a guideline for Swanzey since receiving it and that it has reduced retones for Swanzey. There was some discussion questioning if this would set a precedence for other departments to set their own guidelines. The board agreed that it should not be a problem.

Car 2: Chief Tirrell explained his reasoning for assigning the former Car 1 to MAC 2 as Car 2. He explained the mileage reimbursement, nontaxable status, non-personal use, liability coverage, and the fact that the new Car 1 was paid for with grant money. The directors also reviewed the job descriptions for MAC 2 and MAC 3. It was also discussed that the 2006 Explorer in the radio shop would be sold. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted on by the board members present to assign the former Car 1 to MAC 2 as Car 2. Motion passed.

New Business:

Primex: A motion was made by Director Goddard, seconded by Director Wilson, and unanimously voted on by the board members present to authorize continued participation with Primex. Motion passed and required documents were signed.

Health Trust: A motion was made by Director Liller, seconded by Director Wilson, and unanimously voted on by the board members present to authorize continued participation with Health Trust. Motion passed and required documents were signed. Budget: The preliminary budget was reviewed and discussed by the board members present with action to be taken at the November Board Meeting.

Open Discussion:

Spotted Dog: Director Bazin questioned why the calls in Westminster on I-91 usually do not show on Spotted Dog, but recent calls dispatched by Lt. Yeatman has been shown. Chief Tirrell will ask Lt. Yeatman if he is doing anything different to make those calls show on Spotted Dog. Vacant Board Position: Chief Tirrell reported that he has spoken with Tom Bates of Hancock and that he is interested in filling the position vacated by Director Walker of Peterborough. A motion was made by Director Eaton, seconded by Director Goddard to appoint Tom Bates as a new Director. Motion passed.

The meeting was adjourned at 20:40 hours.

Respectfully submitted, Harry R. Boynton, Vice President, Acting Secretary

Board of Director’s Meeting - September 13, 2017

September 13, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, Dan Eaton, Real Bazin, Jay Wilson, and Tom Goddard.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept September 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Barnes seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of August 12th through September 12, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Wilson and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee was asked to review a portion of the Lakes Reagion Mutaul Aid By-Laws to determine if some of the definitions could be added to SWNHDFMA By-Laws. (Automatic Response, Contracted Services, and Primary Protection). Proposed By-Law changes was presented and emailed out to all directors to review for the next Board meeting.

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 hoist departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda received a letter from Town of Charlestown for recovering lost monies. They do not agree. Attorney Kossayda letter laid out the court dates for the process ending August of 2018.

NEW BUSINESS

• Chief Tirrell stated there will be an EMT class starting August 22 held Tuesdays and Thursdays.

• Chief Tirrell stated he needs to get the figures from the State on retirement and health insurance, at this time they are not out. These figures should be in by the next Board meeting so the Board can start reviewing the budget for 2018. Some capital improvement ideas were discussed from 2018 (up-grade of the Motorola QUANTAR simulcast system, up-grade of the UL alarm system as a backup)

• Chief Tirrell has tried to meet with Chief Skantze about all of the re-tones and how they could resolve them. It was suggested by the Board to invite Chief Skantze to the next Board meeting.

• New Old Business – Director Nelson asked Chief Tirrell about the Old MAC1 car. He was told many people have seen the car driving from mutual aid to home by one of the Deputies. Director Nelson had read the March 2017 minutes which stated the 2006 Ford exposition would be sold and the old MAC1 car would be handed down to radio repair. Chief Tirrell stated having another vehicle/person to respond to incidences in that area and when Chief Tirerll is not available is important to the system. There was further discussion about cost to the budget, liability, IRS issues and even reviewing the Deputies contract. The Board asked for the March Minutes to be sent out to each Board member and the discussion would be tabled until next meeting.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Chief Ed Walker who regretfully has resigned from the Board of Directors. Discussion of who in that area might be interested in serving on the Board, Tom Bates from Hancock was mentioned, Chief Tirrell will reach out to him.

OPEN DISCUSSION –

The meeting was adjourned at 2015

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - August 9, 2017

August 9, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, Dan Eaton, and Tom Goddard.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaten, seconded by Director Nelson and unanimously voted by the board members present to accept August 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaten seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of June 21st through 7 12, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda received a letter from Town of Charlestown for recovering lost monies. They do not agree. Attorney Kossayda needs additional information and possible witness.

NEW BUSINESS

• Chief Tirrell stated there will be an EMT class starting August 22 held Tuesdays and Thursdays.

• Chief Tirrell is working on writing an AED grant to be place in the dispatch center building.

• Chief Tirrell meet with Chief Skantz about all of the re-tones and how they could resolve them.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Attorney Kossayda

OPEN DISCUSSION –

The meeting was adjourned at 2015

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - July 12, 2017

July 12, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT Vice President Harry Boynton, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Harry Nelson, Dan Eaton, Tom Goddard and Real Basin

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Wilson, seconded by Director Goddard and unanimously voted by the board members present to accept June 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. We are looking for hoist departments class titled “surviving the Insult- interior Benchmarking”. If interested in hoist please contact Deputy Chief Redin at tredin@firemutualaid.com.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Re-tone Issues: Chief Tirrell presented data for the month of June of how many re-tones occurred by town. There are approximately re-tones 188 for June. The Board has requested Chief Tirrell to draft a letter to the Town of Swanzey expressing concern over the number of re-tone Swanzey has had.

• Chief Tirrell stated MAC1 vehicle has been purchased and can in last week. The Vehicle is not in service as of yet, it needs lettering and radios installation.

• SWNHDFMA has taken on a new division out fitting emergency vehicles with code 3 lighting. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

NEW BUSINESS

• Chief Tirrell conducted a small demo on a new portable P25 which has 10,000 channels to operate. The cost is approximately $1800.00.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Attorney Kossayda

OPEN DISCUSSION – Soon Bellows Falls Fire will not be responding to EMS calls unless the ambulance request assistance.

The meeting was adjourned at 1947.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - June 14, 2017

June 14, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasurer Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Harry Nelson, Dan Eaton and Curt Barnes

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Nelson, seconded by Director Wilson and unanimously voted by the board members present to accept May 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton, seconded by Director Wilson and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of May 11th through June 14th , 2017 these activities are above the normal day to day operational activities. A motion was made by Director Wilson, seconded by Vice President Boynton and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Re-tone Issues: Chief Tirrell presented data for the month of May of how many re-tones occurred by town. There are approximately re-tones 196 for May, this is up from the month of April. The board will continue reviewing this data monthly and come back with some type of proposal to address this issue. The Board has requested Chief Tirrell to draft a letter to the Town of Swanzey expressing concern over the number of re-tone Swanzey has had.

• Chief Tirrell stated MAC1 vehicle has been purchased and can in last week. The Vehicle is not in service as of yet, it needs lettering and radios installation.

• Chief Tirrell briefly discussed the situation in Unity and how the area departments would help with fire protection for the Town. The town has started this month responding on its own and there are approx. 10 members.

NEW BUSINESS

• Chief Tirrell discussed turning over the fire prevention trailer to the Jaffrey Fire Department. The trailer will still be available to all members and the Jaffrey Fire Department will maintain the trailer.

o A motion was made by Vice President Harry Boynton, seconded by Director Liller and unanimously voted by the board members present to turn over the fire prevention trailer to the Jaffrey Fire Department. Motion passes.

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION –

The meeting was adjourned at 2033.

Respectfully Submitted,

Ted Tillson, Recording Secretary