APPROVED

Southwestern NH District Fire Mutual Aid

Board of Director’s Meeting

February 14, 2018

 

DIRECTORS PRESENT

            Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, and Dan Eaton.

 

The meeting was called to order at 1900 hours.

 

GUEST – None

    

MEETING MINUTE

A motion was made by Director Eaton, seconded by Director Barnes and unanimously voted by the board members present to accept January 2018 Board of Director’s meeting minutes. Motion passes.

 

TREASURES REPORT

            Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

 

COORDINATORS REPORT

Chief Tirrell presented a report on his monthly activities for the months of January 11, 2018 through February 14, 2018 these activities are above the normal day to day operational activities. A motion was made by Director Barnes, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

 

COMMITTEE REPORTS

 

 By-Laws Committee – The committee presented a proposed draft of the By-Law to the Board outlining what an automatic response, contracted services, and primary protection. A motion was made by Director Goddard, seconded by Director Bazin and unanimously voted by the board members present to accept the By-Law committee’s proposed changes. Motion passed. See attached for proposed By-Law changes

 

Regional Training Committee – Nothing to report

 

Public Relations Committee – Nothing to report

                 

OLD BUSINESS

 

·         Chief Tirrell has some information from Attorney Adam Kossayda

               NON-PUBLIC SESSIONS

·            Non-public session(s) per RSA 91-A:3, II (l) Consideration of legal advice  

Motion was made by Director Eaton to enter nonpublic session pursuant to RSA 91-A:3, II (l) Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present., seconded by Director Barnes. All in favor by Roll Call and the motion passed. The Board entered nonpublic session at 1935 p.m. Present was Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, Chris Liller and Dan Eaton. Also present was Chief Tirrell and Recording Secretary Theodore Tillson.

 

Motion was made by Director Eaton to come out of non-public session, seconded by Director Barnes. All in favor by Roll Call and the motion passed. Non-public session ended at 1950 pm.

 

Motion was made by Director Eaton to seal the minutes because divulgence of the information likely would affect adversely the reputation of a person other than a member of this Board, seconded by Barnes. All were in favor and the motion passed.

 

·         Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

 

·         Pitcher Tower is up and running well, this should provide better coverage to the Stoddard and Marlow areas.

 

·         Fitzwilliam tower is almost completed we are just waiting on wye valley to take down equipment.

 

·         Director Eaton discussed FirstNet and the State of NH at the last minute decided to go with AT&T. A long discussion on the pros and cons of the decision that was made.

 

·         Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH. 

 

o   A presentation from FirstNet will be conducted at the annual meeting

 

o   Discuss talk back frequency, code black, remind members only one member of the department need to contact dispatch

 

NEW BUSINESS

 

  • Chief Tirrell presented a letter stating effective April 27th he will be retiring as the Chief of SWNHDFMA. The Board regrettably accepted the letter. The Board had a discussing on the process and who would replace Chief Tirrell. After must discussion the Board members present Stated we should promote within.

 

NON-PUBLIC SESSIONS

Non-public session(s) per RSA 91-A:3, II (b) Hiring of Public Employee(s)

Motion was made by Director Eaton to enter nonpublic session pursuant to RSA 91-A:3, II(b) Hiring of Public Employee(s) seconded by Director Barnes. All in favor by Roll Call and the motion passed. The Board entered nonpublic session at 2000 p.m. Present was Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, Chris Liller and Dan Eaton. Also present was Chief Tirrell and Recording Secretary Theodore Tillson.

Motion was made by Director Eaton to come out of non-public session, seconded by Director Barnes. All in favor by Roll Call and the motion passed. Non-public session ended at 2030 pm.

Motion was made by Director Eaton to seal the minutes because divulgence of the information likely would affect adversely the reputation of a person other than a member of this Board, seconded by Barnes. All were in favor and the motion passed.

 

PERSONNEL ISSUES   - Letter from Chief Tirrell

           

CORRESPONDENCE – Nothing to report 

 

OPEN DISCUSSION –

     

The meeting was adjourned at 2105

 

Respectfully Submitted,

 

Ted Tillson, Recording Secretary

 

 

 

Purposed By-Law changes for 2018

 

Article VIII       Duties of Members

 

It shall be the duty of the members, acting through their respective fire departments and/or emergency medical services, when called by the Dispatch Center of this corporation, to donate the aid requested by the Dispatch Center to the city, town, village or fire district within the State of New Hampshire or outside of this State, for the purpose of extinguishing a fire, rendering emergency medical services or other emergency assistance, or performing any detail as requested or receiving such services in accordance with RSA154:24, other statutory authority and the Articles and By-Laws of the Association area which as requested such aid and to conform in all other respects to the plan or plans for coordinating the services of all fire departments belonging to the corporation as established from time to time by the Board of Directors. It is understood that the authority vested in the chief of the department requesting the assistance shall prevail and that all assisting departments shall be under their jurisdiction or that of their senior officer present at the incident. It is also understood that these obligations may be waived when local equipment is already engaged within the locality and cannot be spared at the time of the request. It is also understood that these obligation shall not alter any previous commitments made by members to other towns, cities or districts in regard to financial reimbursement for fire protection and/or emergency medical srevices. The members agree to keep the Dispatch Center constantly advised of the kinds and number of equipment available and of charges in equipment. The members further agree that all requests for assistance will be made to the Dispatch Center and not directly to other members and that all dispatching of mutual aid assistance will be handled from said

 

Article VIII-B   Dispatched and Non-Dispatched Members

B. Dispatched Members receive the following services:

 

1. Taking initial call.

2. Toning of pagers.

3. Activating fire alarm, if necessary.

4. Announcing of incident.

5. Conduct all emergency communication traffic.

6. Activate running card.

7. Record all phone and radio information.

8. Maintain electronic records, including times, of all incidents.

9. Monitoring all calls on primary frequencies.

10. Guarantee mutual aid requests.

11. Conducting communications of service calls.

12. Offer radio repair services.

13. Test toning on either a scheduled basis or on request.

 

 

 

 

 

C. Dispatched Members who have Contracted Services:

The term “contracted Services” shall refer to those services specifically furnished by a responding municipality or agency and may include primary coverage, as defined herein, as well as other fire and emergency medical service response, equipment or personnel as may be specifically stated in a valid agreement between the parties. Contracted Services shall not necessarily be limited to primary coverage unless specifically stated in the agreement between a requesting and responding municipality(s)/agency(s).

 

            D. Dispatched Members who receive/provide Primary Protection:

The term “primary protection” or primary coverage” shall refer to providing of an adequate first response to an emergency fire, emergency medical service or other service dispatched by the association. Primary coverage shall mean a municipality has the necessary equipment and personnel to meet all reasonably anticipated emergency circumstances within their municipality in terms of either fire or emergency medical service response. Such capacity shall not be deemed to mean that a community must be able to meet and successfully address and conceivable emergency within a municipality but rather to address, pursuant to current standards within or without the State, those fire and medical emergencies which either routinely arise within the community or are foreseeable to reasonably arise. Primary coverage may be provided either by a member municipality directly for its own benefit or by entering into an agreement for providing of said coverage by another municipality or agency in the form of automatic response or contracted services. Mutual Aid as dispatched by the Association and defined herein, shall not be utilized for the provision of primary coverage.  

 

 

 

 

 

 

 

 

 

 

 

APPROVED

Southwestern NH District Fire Mutual Aid

Board of Director’s Meeting

January 10, 2018

 

DIRECTORS PRESENT

            President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, and Dan Eaton.

 

The meeting was called to order at 1900 hours.

 

GUEST – None

    

MEETING MINUTE

A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept January 2018 Board of Director’s meeting minutes. Motion passes.

 

TREASURES REPORT

            Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

 

COORDINATORS REPORT

Chief Tirrell presented a report on his monthly activities for the months of December 14, 2017 through January 10, 2018 these activities are above the normal day to day operational activities. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

 

COMMITTEE REPORTS

 

·       By-Laws Committee – The committee for February meeting will provide a By-Law draft to the    Board outlining what an automatic response, contracted services, and primary protection).

 

·         Regional Training Committee – Nothing to report

 

·            Public Relations Committee – Nothing to report

                 

OLD BUSINESS

 

·         Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Chief Tirrell is waiting on Attorney Adams for any follow up needed.

 

·         Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

 

·         Pitcher Tower is up and running well, this should provide better coverage to the Stoddard and Marlow areas.

 

·         Fitzwilliam tower is almost completed we are just waiting on wye valley to take down equipment.

 

·         Director Eaton discussed FirstNet and the State of NH at the last minute decided to go with AT&T. A long discussion on the pros and cons of the decision that was made.

 

NEW BUSINESS

 

·         Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH.  

 

·         Chief Tirrell purposed the purchase of a new sign for the SWNHDFMA building. Chief Tirrell showed a design and a cost for the sign. The new sign would cost $850.00 this includes installation. Keene sign works would be making the sign. Director Goddard made a motion to purchase the sign presented for a cost of $850.00, seconded by Director Eaton and unanimously voted by the board members present to accept the purchase of a new sign as presented. Motion passed.

 

 

 

 

PERSONNEL ISSUES   - Nothing to report

           

CORRESPONDENCE – Nothing to report 

 

OPEN DISCUSSION –

     

The meeting was adjourned at 2000

 

Respectfully Submitted,

 

Ted Tillson, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Real Bazin, and Dan Eaton.

The meeting was called to order at 1900 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Wilson, seconded by Director Goddard and unanimously voted by the board members present to accept December 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Liller and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of November 13th through December 13, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Liller and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee for January meeting will provide a By-Law draft to the Board outlining what an automatic response, contracted services, and primary protection).

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 hoist departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Chief Tirrell is waiting on Attorney Adams for any follow up needed.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

• Pitcher Tower is partially up and running, this should provide better coverage to the Stoddard and Marlow areas. Not all of the equipment is installed but should be by end of week.

NEW BUSINESS

• Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH.

PERSONNEL ISSUES - There has not been any notification by the union on the grievance filed.

CORRESPONDENCE – None.

OPEN DISCUSSION – There was a brief discussion on Bellows falls fire department of the hiring of the new chief.

The meeting was adjourned at 2000

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting November 8, 2017

Approved

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, John Bates, Real Bazin, and Jay Wilson.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Barnes, seconded by Director Nelson and unanimously voted by the board members present to accept October 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton seconded by Director Nelson and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October 13th through November 8, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Barnes, seconded by Vice President Boynton and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee presented a By-Law draft to the Board outlining what an automatic response, contracted services, and primary protection). Proposed By-Law draft was also emailed out to all directors to review for the next Board meeting.

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 host departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Attorney Kossayda also has laid out the court dates for the process ending August of 2018.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

• Pitcher Tower is partially up and running, this should provide better coverage to the Stoddard and Marlow areas. Fitzwilliam tower and all equipment is currently moving to a new location, this should be completed within the next few weeks.

• Chief Tirrell has met with Chief Skantze about all of the re-tones and a solution was provided. If members of the Swanzey Fire Department sign on through Spotted Dog and the Dispatchers see they have there will be no re-tone unless someone from the Swanzey Fire Department request a re-tone. The Board reviewed the list of re-tones and the number has drop dramatically for October.

NEW BUSINESS

• A motion was made by Director Nelson seconded by Vice President Boynton and unanimously voted by the board members present to purchase $100.00 Gift Cards for all Dispatchers as a Christmas Gift and Thank you for the hard work and dedication this year. Motion passed.

• Chief Tirrell presented the 2018 Budget to the Board. The 2018 Budget has a 1.68% increase over the 2017 Budget. After a discussion a motion was made by Director Wilson and seconded by Director Real and unanimously voted by the board members present to approve the 2018 Budget as presented to the Board. Motion Passed.

• Chief Tirrell Stated the 2006 Ford Expedition has been sold for $4,000.00 and the money has been deposited into the account.

PERSONNEL ISSUES - A grievance has been filed and the Board has appointed a panel to review the grievance.

CORRESPONDENCE – None.

OPEN DISCUSSION – There was a brief discussion on Bellows falls fire department and the current business that use to have their fire alarms monitored by the fire department. Director Real suggested we reach out to those businesses to and ask them if they are interested in having SWNHDFMA monitor their fire alarms.

The meeting was adjourned at 2000

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting October 11, 2017

APPROVED

Directors Present: President Ken March, Vice President Harry Boynton, Treasurer Chris Liller, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Real Bazin, and Dan Eaton.

The meeting was called to order at 1900 hours.

Guest – none

Meeting Minutes: A motion was made by Director Wilson, seconded by Director Barnes and unanimously voted by the board to accept the minutes from the September 13, 2017 meeting. Motion passed.

Treasures Report: Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Goddard, seconded by Treasurer Liller and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

Coordinators Report: Chief Tirrell presented a report on his monthly activities from September 14th through October 10th. In his report he also stated that the problem with the fiber has been corrected. A motion was made by Director Goddard, seconded by Director Eaton and unanimously voted by the board members present to accept the Coordinators report. Motion passed.

Committee Reports: By-Laws Committee: It was agreed that the Directors would review the proposed By-Law changes and act upon them at the November meeting. Regional Training Committee: Billy Greenwood continues to present his program at different locations throughout the system. All reports have been very positive.

Public Relations Committee: Nothing to report.

Old Business:

Charlestown: Chief Tirrell recently met with Attorney Adam Kossayda. Attorney Kossayda believes that this will be settled in mediation instead of court. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board to hold Charlestown responsible for all legal fees incurred by SWNHDFMA regarding this issue. Motion passed.

First Net: Director Eaton reported that the SIEC has recommended to opt out, but the final decision will be made by the governor.

Pitcher Tower: The antenna is up and cables have been run. Should be operational in about a week.

Fitzwilliam Tower: The building is in place and it will take a couple of weeks to run cables. Swanzey: The board members reviewed a document from Swanzey Fire Chief Norman Skantze regarding emergency notification by Fire Mutual Aid for Swanzey Fire Department to EMS calls. Chief Tirrell stated that dispatch has been using this as a guideline for Swanzey since receiving it and that it has reduced retones for Swanzey. There was some discussion questioning if this would set a precedence for other departments to set their own guidelines. The board agreed that it should not be a problem.

Car 2: Chief Tirrell explained his reasoning for assigning the former Car 1 to MAC 2 as Car 2. He explained the mileage reimbursement, nontaxable status, non-personal use, liability coverage, and the fact that the new Car 1 was paid for with grant money. The directors also reviewed the job descriptions for MAC 2 and MAC 3. It was also discussed that the 2006 Explorer in the radio shop would be sold. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted on by the board members present to assign the former Car 1 to MAC 2 as Car 2. Motion passed.

New Business:

Primex: A motion was made by Director Goddard, seconded by Director Wilson, and unanimously voted on by the board members present to authorize continued participation with Primex. Motion passed and required documents were signed.

Health Trust: A motion was made by Director Liller, seconded by Director Wilson, and unanimously voted on by the board members present to authorize continued participation with Health Trust. Motion passed and required documents were signed. Budget: The preliminary budget was reviewed and discussed by the board members present with action to be taken at the November Board Meeting.

Open Discussion:

Spotted Dog: Director Bazin questioned why the calls in Westminster on I-91 usually do not show on Spotted Dog, but recent calls dispatched by Lt. Yeatman has been shown. Chief Tirrell will ask Lt. Yeatman if he is doing anything different to make those calls show on Spotted Dog. Vacant Board Position: Chief Tirrell reported that he has spoken with Tom Bates of Hancock and that he is interested in filling the position vacated by Director Walker of Peterborough. A motion was made by Director Eaton, seconded by Director Goddard to appoint Tom Bates as a new Director. Motion passed.

The meeting was adjourned at 20:40 hours.

Respectfully submitted, Harry R. Boynton, Vice President, Acting Secretary

Board of Director’s Meeting - September 13, 2017

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, Dan Eaton, Real Bazin, Jay Wilson, and Tom Goddard.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept September 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Barnes seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of August 12th through September 12, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Wilson and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee was asked to review a portion of the Lakes Reagion Mutaul Aid By-Laws to determine if some of the definitions could be added to SWNHDFMA By-Laws. (Automatic Response, Contracted Services, and Primary Protection). Proposed By-Law changes was presented and emailed out to all directors to review for the next Board meeting.

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 hoist departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda received a letter from Town of Charlestown for recovering lost monies. They do not agree. Attorney Kossayda letter laid out the court dates for the process ending August of 2018.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info

NEW BUSINESS

• Chief Tirrell stated there will be an EMT class starting August 22 held Tuesdays and Thursdays.

• Chief Tirrell stated he needs to get the figures from the State on retirement and health insurance, at this time they are not out. These figures should be in by the next Board meeting so the Board can start reviewing the budget for 2018. Some capital improvement ideas were discussed from 2018 (up-grade of the Motorola QUANTAR simulcast system, up-grade of the UL alarm system as a backup)

• Chief Tirrell has tried to meet with Chief Skantze about all of the re-tones and how they could resolve them. It was suggested by the Board to invite Chief Skantze to the next Board meeting.

• New Old Business – Director Nelson asked Chief Tirrell about the Old MAC1 car. He was told many people have seen the car driving from mutual aid to home by one of the Deputies. Director Nelson had read the March 2017 minutes which stated the 2006 Ford exposition would be sold and the old MAC1 car would be handed down to radio repair. Chief Tirrell stated having another vehicle/person to respond to incidences in that area and when Chief Tirerll is not available is important to the system. There was further discussion about cost to the budget, liability, IRS issues and even reviewing the Deputies contract. The Board asked for the March Minutes to be sent out to each Board member and the discussion would be tabled until next meeting.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Chief Ed Walker who regretfully has resigned from the Board of Directors. Discussion of who in that area might be interested in serving on the Board, Tom Bates from Hancock was mentioned, Chief Tirrell will reach out to him.

OPEN DISCUSSION –

The meeting was adjourned at 2015

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - August 9, 2017

APPROVED

DIRECTORS PRESENT Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curtis Barnes, Dan Eaton, and Tom Goddard.

The meeting was called to order at 1905 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaten, seconded by Director Nelson and unanimously voted by the board members present to accept August 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaten seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of June 21st through 7 12, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee was asked to review a portion of the Lakes Reagion Mutaul Aid By-Laws to determine if some of the definitions could be added to SWNHDFMA By-Laws. (Automatic Response, Contracted Services, and Primary Protection)

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 hoist departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda received a letter from Town of Charlestown for recovering lost monies. They do not agree. Attorney Kossayda needs additional information and possible witness.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info

NEW BUSINESS

• Chief Tirrell stated there will be an EMT class starting August 22 held Tuesdays and Thursdays.

• Chief Tirrell is working on writing an AED grant to be place in the dispatch center building.

• Chief Tirrell meet with Chief Skantz about all of the re-tones and how they could resolve them.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Attorney Kossayda

OPEN DISCUSSION –

The meeting was adjourned at 2015

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - July 12, 2017

APPROVED

DIRECTORS PRESENT Vice President Harry Boynton, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Harry Nelson, Dan Eaton, Tom Goddard and Real Basin

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Wilson, seconded by Director Goddard and unanimously voted by the board members present to accept June 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of June 21st through 7 12, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. We are looking for hoist departments class titled “surviving the Insult- interior Benchmarking”. If interested in hoist please contact Deputy Chief Redin at tredin@firemutualaid.com.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Re-tone Issues: Chief Tirrell presented data for the month of June of how many re-tones occurred by town. There are approximately re-tones 188 for June. The Board has requested Chief Tirrell to draft a letter to the Town of Swanzey expressing concern over the number of re-tone Swanzey has had.

• Chief Tirrell stated MAC1 vehicle has been purchased and can in last week. The Vehicle is not in service as of yet, it needs lettering and radios installation.

• SWNHDFMA has taken on a new division out fitting emergency vehicles with code 3 lighting. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

NEW BUSINESS

• Chief Tirrell conducted a small demo on a new portable P25 which has 10,000 channels to operate. The cost is approximately $1800.00.

PERSONNEL ISSUES - None

CORRESPONDENCE – Letter from Attorney Kossayda

OPEN DISCUSSION – Soon Bellows Falls Fire will not be responding to EMS calls unless the ambulance request assistance.

The meeting was adjourned at 1947.

Respectfully Submitted,

Ted Tillson, Recording Secretary