Directors Present: President March, Vice President Tirrell, Director Bazin, Director Bates, Director Manning, Director Seymour, Director Nelson.

Administration Present: Interim Chief Winn, Executive Assistant Putney

Guests: None

The meeting was called to order at 1900 hours by President March

A motion was made by Vice President Tirrell and seconded by Director Nelson to approve the minutes of the December,17 2025 meeting, as presented; Motion Passed via unanimous voice vote.

Treasurer’s Report: Last month’s budget was approved with the approval of last month’s minutes.

Coordinator’s Activity Report: Nothing additional to report.

Committee Reports:

By-Laws Committee – Director Manning had questions about the nomination processes and number of vacancies and how to fill the empty secretary role temp, permanent post annual meeting, the options were discussed but with the unclarity in the by-laws a change needed to be made.

Director Seymore feels confident that the rewording of the election by-laws should be completed by the next meeting. Rewording motion made by Director Seymore and seconded by Director Manning. Motion passed with one in opposition.
Regional Training Committee – No Report
Public Relations Committee – No Report
Finance Committee – E.A. Putney presented the January budget numbers. Director Nelson approved and President March seconded.

Director Manning clarified the status update presented by EA Putney about the ‘FY 24 Audit anticipating a 60 day window to the draft after final submission of documentation.

Vice President Tirrell submitted for comment the Proposal for the taxable non-revolving line or credit from M&T Bank. The board voted to take on the 2500 dollar fee for the LOC approved by Director Bazin and seconded by Director Nelson. Director Manning drew attention to the Legal fee of 1000 dollars which the board acknowledged and approved as well seconded again by Director Nelson.

Old Business: Old Business reviewed as presented by Chief Winn within the meeting agenda packet

New Business: New Business reviewed as presented by Chief Winn within the meeting agenda packet

FCC License renewals: a message was requested to be sent to all members after review showed that historically we took care of this for many departments. The problem is due to the dissemination of information we are not receiving renewals timely or in some cases at all. An Email will be sent to all members to check their FCC status and inform the agency if anything has happened or if renewal is due.

Personnel:

Hiring committee wanted to clarify that LT Whipple was returning as a per diem employee only
Vice President Tirrell reports contract negotiations are underway and the proposal for a 1 year contract was received by the membership and under consideration.

Correspondence: As reported in the meeting agenda packet

Open Discussion:

Director Bazin asked what additional responsibilities our Lt’s have taken on was provided with the following listing:
-Scheduling and Shift filling
-Alarm Billing updating of files
-CAD Administrators
-Training of New hires
-Policy Procedures and SOGs
-Completion of New hire/ training handbook
President March asked about the ordering of the ZOOM equipment and firewall, was advised to be purchased.
The board again expressed its dissatisfaction with “I am responding” and how it was sold to them would very much encourage a rep to come speak to them prior to the Annual meeting April 29th.

Next Meeting is scheduled for Wednesday February 11, 2026 @ 1900 hours, to be held at FMA Headquarters

Motion made by Vice President Tirrell and seconded President March to adjourn; Motion passed

Meeting adjourned at 20:53 hours

Respectfully submitted
E.A. Putney