Southwestern NH District Fire Mutual Aid
Board of Directors Meeting
Wednesday December 17, 2025

Directors Present: President Ken March, Vice President Phil Tirrell, Directors Thomas Goddard, Harry Nelson, Greg Seymour, Real Bazin, Jay Wilson, John Manning

The meeting was called to order at 1900 hours by President March

Administration Present: Chief Winn, Admin Asst Putney

Guests: Chief Walker-Peterborough FD, Chief Chamberlain-Jaffrey FD

Meeting Minutes November 12, 2025:A motion was made by Vice President Tirrell and seconded by Director Bazin to approve the minutes of November 12, 2025 meeting, as presented; Motion Passed via unanimous voice vote

Treasurer’s Report: Kathryn presented account summaries for 12/2025 and budget breakdowns to 12/16/2025

Coordinator’s Activity Report: Coordinator’s report included within Chief Winn’s overall update presentation

Committee Reports:

By-Laws Committee – No Report
Regional Training Committee – No Report
Public Relations Committee – No Report
Finance Committee – Director Manning and Vice President Tirrell confirmed the audit is still ongoing, with additional documents still being requested; Vice President Tirrell advised establishing a line of credit has been discussed with M&T Bank, and will likely be made available to us in the event it is required

Old Business:

Old Business reviewed as presented by Chief Winn within the meeting agenda packet (See Attached)
The Board approved via unanimous voice vote to authorize President March to sign and execute contracts with Motorola for Phase 2 System Upgrade work, in the amount of $2,421,245.00 for NH costs, and $965,380.00 for VT costs, including financing for all site work to be performed

New Business:

New Business reviewed as presented by Chief Will within the meeting agenda packet (See Attached)
Via unanimous voice vote, the Board tabled approval of a quote provided by Da Brothers Construction for interior building repairs, and requested additional quotes from other contractors in order to prevent a possible conflict of interest scenario; Additional quotes will be obtained for review at the next BOD meeting.
Via unanimous voice vote, the Board approved an expenditure of $24,580.00 for electrical system upgrades within Headquarters and Hyland Hill in order to support the Phase 1 System Upgrades, in accordance with a quote provided by Green Mountain Communications
Via unanimous voice vote, the Board approved a new policy presented by Chief Winn regarding the release of records of emergency responses, with specific forms and alike to be developed and adopted internally
Chief Walker and Chief Chamberlain presented the BOD with concerns regarding IAR and the app not working well at all for them presently

Personnel / Staff:

Non-Public Session: A motion was made by Director Eaton and seconded by Vice President Tirrell to enter into Non-Public Session, under RSA 91 – A:3, 11(b) The Board of Directors, via roll-call confirmation of approval by each individual Board member present, entered into Non-Public Session at 2040 hours
At 2050 hours, the Board of Directors exited Non-Public Session, and returned to open session, via roll-call confirmation of approval by each individual Board member present; A motion was made by Director Eaton and seconded by Director Bazin to seal the minutes of the Non-Public Session; Motion passed by unanimous voice vote

Correspondence: None

Open Discussion:

Next Meeting is scheduled for Wednesday January 14, 2025 hours, to be held at FMA Headquarters

Motion made by Director Manning and seconded Director Bazin to adjourn; Motion passed

Meeting adjourned at 2105 hours

Respectfully submitted

Director Thomas Goddard