2017 Annual Meeting - April 26, 2017

April 26, 2017 Fire Mutual Aid

APPROVED

The annual meeting of the Southwestern New Hampshire District Fire Mutual Aid system was called to order at 1910 hours by President Ken March. The Pledge of allegiance was followed by a moment of silence in memory of our fallen members.

President March introduced the members of the Board of Directors who were in attendance: President Ken March, Vice-President Harry Boynton, Treasurer Chris Liller, Secretary Ted Tillson, Tom Goddard, Dan Eaton, Harry Nelson, Real Brazin, Jay Wilson, Curt Barnes, and Chief Phil Tirrell. He also introduced special guests from FirstNet Mike Varney and John Stevens NH SWIC/SPOC.

John Stevens and Mike Varney provided a short presentation of what FirstNet is all about. FirstNet is the First Responder Network Authority (FirstNet) which is an independent authority within NTIA to provide emergency responders with the first nationwide, high-speed, broadband network dedicated to public safety. Both stated FirstNet’s plan would be presented to the Governor for approval, if he approves the plan FirstNet could implement the first phase as early as last this fall. However if the Governor do not approve of the plan an alternative plan from Rivada networks would be reviewed.

Deputy Chief Redin read the roll call which showed _32__ departments represented.

The 2016 treasurer’s report was read and a motion was made by Chief Peterson, seconded by Director Boynton and unanimously voted by the members present to accept the current Treasure’s report as presented. Motion passed.

Chief Tirrell presented the following: • Outstanding attendance for 2016 – 2017 to Deputy Joe Sangermano, Lieutenant Kevin Kennedy, and Dispatcher Ashton Nyre. • Years-of-service awards to: Lieutenant Arthur French for 10 y.o.s. Dispatcher Michael Bailey for 15 y.o.s. Deputy Chief Thomas Redin for 25 y.o.s. Lieutenant David Whipple for 30 y.o.s. Chief Tirrell introduced the staff of SWNHDFMA and their years of service. • Deputy Joe Sangermano with 28 yrs • Deputy Thomas Redin with 25 yrs • Lt David Whipple with 30 yrs • Lt Matt Yeatmen with 17 yrs • Lt Kevin Kennedy with 11 yrs • Lt Jay French 10 yrs • Lt Ed Mattson with 39 yrs • Erik Kaslouskas 17 yrs • Kassie Lunderville 8 yrs • Virginia Foote 8 yrs • Ashton Nyre 5 yrs • John Bates 23 yrs • Bobby Maynard 22 yrs • Mike Bailey 15 yrs • Ann Kercewich 8 yrs • Dustin Holmes 7 yrs • Corey Conroy 3 yrs • Ryan Shafer 2 yrs • Joe Amato 1 yr • Alysa Abbott 1 yr

and Radio repair • Cynthia Paquin • Charlie Wright • Julianne Caron-Dale

Chief Tirrell’s coordinator’s report covered some of the accomplishments of the past year.

• Chief Tirrell talked about the different social media to follow SWNHDFMA and thanked Deputy Redin for up-dating. • Chief Tirrell discussed the building renovation in progress (up stairs kitchen, IT/Radio room, new headquarters sign, some brick work outside, he also encouraged everyone to stop by for a tour. • Chief Tirrell briefly spoke about regional training and if anyone knows speakers please contact Deputy Redin or himself. • Chief Tirrell discussed how the building is being used such as, FFI training, EMT training, EMT testing, APCO courses etc….. • SWNHDFMA received a grant from Homeland Security for $79,271.76 to purchase 12 Motorola APX 8000 which are capable of VHF/UHF/700/800. • Chief Tirrell spoke about spotted dog and a new monitor. • Chief Tirrell briefly discussed an EMS meeting which occurred on March 29th with all ambulances within the Mutual Aid System and reviewed an ambulance mutual aid agreement. Another meeting will follow. • Chief Tirrell briefly spoke about the new talk back channel and how it will be used • Chief Tirrell briefly spoke about Code Black and what is all about. Both Deputy Chief Sangermano, and Redin discussed the following items: Town Liaison, CAD program, Digitize alarms, Communication training, Address up-dates, EM live, and MDC codes.

New Business Director Liller Chair of the Nominating Committee reported that three board members (Ken March, Harry Boynton, and Dan Eaton) are standing for re-election. There were no nominations from the floor. A motion were made by Chief Peterson, seconded by Chief D, to cast one vote by the secretary to accept re-electing to above board members, and unanimously voted by the members present to accept the nominees as presented. Motion passed.

The By-Law committee stated there were no changes to present this year.

President March provided an over view of what the board has been working on this past year, most of the items have already been mentioned by Chief Tirrell.

The meeting adjourned Respectfully Submitted, Ted Tillson Secretary

Board of Director’s Meeting - March 8, 2017

March 8, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Secretary Ted Tillson, Treasure Chris Liller, Chief Phil Tirrell, Directors Jay Wilson, Harry Nelson, Curt Barnes, Tom Goddard, and Real Bazin

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Nelson, seconded by Vice President Boynton and unanimously voted by the board members present to accept February 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Nelson, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of February 2017 through March 8, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The By-Law committee reviewed several documents from Capital area dispatch and the Lakes Region dispatch any By-Law language which would address ambulance mutual aid response similar to fire mutual aid. The documents reviewed did not address the issue through By-Laws however did so through protocols/standard operating procedures. The By-Law committee recommends this approach rather than the By-Laws. The Board would like to set up a round table discussion with all area ambulance services to discuss this approach and to come to some type of resolution for response.

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Re-tone Issues: Chief Tirrell presented data for the month of February 2017 of how many re-tones occurred by town. There are approximately over 200 re-tones monthly, there are a few towns which re-tone are extremely high. The board will continue reviewing this data monthly and come back with some type of proposal to address this issue.

• Chief Tirrell has gathered data and quotes on replacing MAC1 vehicle in 2017through state bid and will be passing the current vehicle down to radio repair to replace their current vehicle which will not pass inspection. The new vehicle will cost approximately $46,000.00 and will need an additional amount of monies for radio install, lettering, and lighting which is approximately and additional $10,000.00. Director Goddard made a motion to order the vehicle for the purchase price of $46,000.00 and to expend the additional cost of $10,000.00 for the additional items, motion was made and seconded by Vice President Boynton and unanimously voted by the board members present to purchase the Chief’s vehicle and expend the additional funds. Motion passes.

• Radio Grant – Grafton County wrote a grant for $80,000 for radio upgrades and replacement. The grant was extended to other areas of NH including Southwestern NH. SWDFMA will be getting a cache of 12 radios (UHF, VHF, and 800 MHz).

NEW BUSINESS

• There are three director positions up for nomination this year, Harry Boynton, Ken March, and Dan Eaton. The nomination committee is Director Goddard and Director Liller.

• The Board of Directors had decided not to meet during the month of April as the Annual meeting will be held during that month.

• April 26th 2017 will be the annual meeting of SWDFMA at the Best Western Hotel in Keene, NH. Apparatus display at 1730 followed by a presentation by Firstnet at 1900 hours. The annual meeting will follow at 1900 hours.

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION –

The meeting was adjourned at 2033.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - January 11, 2017

January 11, 2017 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Curt Barnes, Jay Wilson, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaten, seconded by Director Goddard and unanimously voted by the board members present to accept Dec 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Liller, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of December, 2016 through January, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Keene Fire Department is changing out their Digitize for fire alarms and Chief Tirrell is looking into purchasing it from them as a backup to our current system.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

NEW BUSINESS

• Chief Tirrell proposed a new procedure for using the talk back frequency WQYC234 151.1075:

“WQYC234 Talkback Frequency 151.1075 shall be referred to as “234” and shall be installed in the SWNHD Fire Mutual Aid Dispatch consoles, System wide mobile radios and Chief’s Portable radios only. This Frequency will be used only as a clear communications channel to and from the dispatch center. This frequency is not to be used for mobile or portable radio to mobile or portable radio communications. This frequency will not be assigned as a tactical channel and will not be used for routine operations. Any member town installing this frequency in a radio will provide SWNHD Fire Mutual Aid with a list of the radios that have been programed including serial numbers and call identifier. Violations of these procedures will result in the loss of the right to operate on this frequency up to and including fines and forfeiture.”

A motion was made by Director Goddard, seconded by Director Liller and unanimously voted by the board members present to accept the above proposal. Motion passes.

• Re-tone Issues: Chief Tirrell presented data for the month of December 2016 of how many re-tones occurred by town. There are 233 re-tones for the month, there are a few towns which re-tone are extremely high. The board would like to review this data and come back next month with some type of proposal to address this issue. • Chief Tirrell and Director Goddard proposed a new policy called “Code Black”. This can be transmitted by a field user when a member or members are involved in something that has overcome them, overwhelmed them or over run them. This would be a true emergency and would require the immediate dispatching of police. This is a no questions asked and no answers to be given request for help. Additionally the next due mutual aid engine company and ambulance would be dispatched and asked to stage away from the incident.

A motion was made by Director Eaten, seconded by Director Wilson and unanimously voted by the board members present to accept the above proposal made by Chief Tirrell and Director Goddard on “Code Black”. Motion passes. • Chief Tirrell provided a briefing on the telephone loss which occurred on Saturday. Chief Tirrell stated the dispatch center did not really loss telephone service, the power supply was damaged which created the phone line to go down. However there are procedure in place when this happens to move lines from one phone jack to another, this was a good training exercise for all and provided an opportunity for more training in this area.

PERSONNEL ISSUES - One of the new part-time dispatchers has sent in his resignation.

CORRESPONDENCE – None

OPEN DISCUSSION – There was a discussion about mutual aid agreements for EMS services which there is no agreement such as the fire service has, possibly adding some language to our By-Laws to address this issue.

The meeting was adjourned at 2033.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - December 14, 2016

December 14, 2016 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Curt Barnes, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1902 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaten, seconded by Director Nelson and unanimously voted by the board members present to accept Nov 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Goddard, seconded by Vice President Boynton and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of November 10, 2016 through December 14, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• The contract between SWFMA and the Union has concluded and been signed by both parties.

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Chief Tirrell stated the talkback frequency will be 151.1075 ? with a PL of 179.79. The equipment has been installed and is working. Chief Tirrell stated they are working on protocols for the new ? and they will roll them out soon.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

NEW BUSINESS

• Chief Tirrell discussed gift cards ($100.00) for the Dispatchers as an end of the year thank you. A motion was made by Vice President Boynton, seconded by Director Eaton, and unanimously voted by the board members present to accept the above motion. Motion passed.

PERSONNEL ISSUES - Three new part-time dispatchers – Joe Amato, Matt Goodell, and Alyssa Abbott have been hired.

CORRESPONDENCE – None

OPEN DISCUSSION – There was a large discussion on fees for third party ambulance services, should there be a fee or not. No decision was determined.

The meeting was adjourned at 2035.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - November 9, 2016

November 9, 2016 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1856 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept Oct 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October 21, 2016 through November 9, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

NEW BUSINESS

• The Board discussed finalizing the budget for 2017. After a lengthy discussion Vice President made a motion to have a 0% increase in the 2017 budget and place any balance into capital improvement. Motion seconded by Director Eaton and unanimously voted by the board members present to accept. Motion Passed.

• Chief Tirrell stated they have received 17 applications for review. The have narrowed the applicants to 8. Chiwef Tirrell stated he hope to have them down to 6 with a final interview of 3.

• Contract negotiations between SWFMA and the Union have concluded. Chief Tirrell stated the contract had not been signed off yet by the dispatch members, they are reviewing the health insurance and then they are accepted to sign off.

PERSONNEL ISSUES - None

CORRESPONDENCE – Chittenden County is developing a mutual aid system in their area and wanted some information to help build their model.

OPEN DISCUSSION – Vice President Boyton stated Herb Hurlburt’s funeral services. Calling hours from 5pm to 8 pm at Fenton & Hennessey Funeral Home on Friday November 11 and Services will be held on November 12, 2pm at the Walpole Fire Department. A motion was made by Director Goddard to send flowers, second by Director Eaton, unanimously voted by the board members present to accept. Motion Passed.

Director Bazin asked if we could survey the Chiefs of each department on what they are looking for when they ask for an engine company or any mutual aid response.

Director Eaton asked if we should invite as a quest speaker someone from First Net to communicate to all communities what the program is all about.

The meeting was adjourned at 2030.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - October 19, 2016

October 19, 2016 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Tom Goddard, Jay Wilson, Curt Barnes, and Dan Eaton

DIRECTORS EXCUSED Directors Ed Walker and Real Bazin

The meeting was called to order at 1900 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept Sept 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of September 15, 2016 through October 19, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Liller, and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –No training was held in September due to low enrollment (15)

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has begun the paperwork to file suit against the Town of Charlestown for recovering lost monies. Attorney Kossayda is still moving forward.

• Chief Tirrell has received licenses from the FCC for a talkback frequency. The equipment has been received and the installation should begin within the next few of weeks. Chief Tirrell will be drafting a set of protocols to send out to departments on how the new frequency will be utilized.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

NEW BUSINESS

• The Board will be discussing and finalizing the budget for 2017 on November 12, 2016.

• Chief Tirrell stated they have received 17 applications for review. These applicants will start proceeding through the process.

• Contract negotiations between SWFMA and the Union have concluded. Chief Tirrell and President March presented a copy of the contract and agreed on by both parties. After discussion of the contract Director Eaton made a motion to accept the contract as presented, seconded by Director Liller and unanimously voted by the board members present to accept the contract as presented. Motion passed.

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION - None

The meeting was adjourned at 2015.

Respectfully Submitted,

Ted Tillson, Recording Secretary