Board of Director's Meeting - February 10, 2016

February 10, 2016 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Dave Chamberlain, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Curt Barnes, Tom Goddard, Harry Nelson, Jay Wilson and Real Bazin

The meeting was called to order at 1905 hours.

GUEST None

MEETING MINUTE A motion was made by Director Goddard, seconded by Vice President Chamberlain and unanimously voted by the board members present to accept January 2016 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Chamberlain, seconded by Director Goddard and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of January 14, 2016 and February 10, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Chamberlain, seconded by Director Goddard, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Deputy Redin is working on arrangements to have a guest speaker from Boston Fire Department, the subject MAYDAY. The speaker would speak at the annual meeting in April at 1800 hours.

* Public Relations Committee - Nothing

OLD BUSINESS

* Chief Tirrell stated the license for KCF415 which Cheshire County is listed on the license will be turned over to SWNHDFMA. The commissioners signed an MOU to turn it over.

* Chief Tirrell discussed the retirement party for Deputy Chief Johnson it was well attended and went well.

* The second letter to the Town of Charlestown for payment has not been sent out yet, Chief Tirrell is waiting on the audit report from 2014 to be sent to him from the auditor before sending out the letter.

NEW BUSINESS

* The Health insurance for employees for the next cycle will not be available to purchase. This has been discussed to the employees and options have been presented to everyone.

* A question was asked how much have we saved on heating the new building since the renovation, between 2014 and 2015 we saved $6,000.00 on heating cost by the upgrades.

PERSONNEL ISSUES - None

CORRESPONDENCE - None

OPEN DISCUSSION - None

The meeting was adjourned at 2010.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director's Meeting - January 13, 2016

January 13, 2016 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Dave Chamberlain, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Curt Barnes, Dan Eaton, Harry Nelson, Jay Wilson and Real Bazin

The meeting was called to order at 1905 hours.

GUEST None

MEETING MINUTE A motion was made by Vice President Chamberlain, seconded by Director Liller and unanimously voted by the board members present to accept December 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Liller, seconded by Director Wilson, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of December 10, 2015 and January 13, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Chamberlain, seconded by Director Liller, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Nothing

* Public Relations Committee - Nothing

OLD BUSINESS

* Chief Tirrell discussed the license for KCF415 which still has Cheshire County listed on the license. Chief Tirrell met with the County Administrator and the Sherriff which they were good with turning over the licenses. However the County Commissioners must vote on turning over the licenses, they are meeting this week.

* Chief Tirrell discussed the retirement party for Deputy Chief Johnson on January 30 at 1800 hours location will be the Best Western. Anyone that has not contacted the Chief if they are planning to attend should do so ASAP.

* There was a discussion regarding the Town of Charlestown paying their share of the 2015 assessment. The Board of Directors unanimously agreed to send out a second letter to the Town of Charlestown.

NEW BUSINESS

* The annual meeting will be held on April 20, 2016 at the Best Western in Keene NH, a show of apparatus at 1730, followed by training at 1800 to 1900 hour. Meeting will start a 1900 hours. Vice President Chamberlain will contact Deputy Redin for contact info for quest speakers.

* Town assessments have been mailed out to all communities, using the flat rate of 6% which was voted on by the Board during November 2015 meeting.

PERSONNEL ISSUES - None

CORRESPONDENCE - The NewBrook Fire & Rescue sent a letter of Commendation for Chief Tirrell and all Dispatchers for an outstanding job with the gas leak in Keene in December.

OPEN DISCUSSION - There was a discussion on Spotted Dog and IAM Responding and how to handle the growing demand of members who would like to use these types of system. No solution at this time.

The meeting was adjourned at 1955.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director's Meeting - December 9, 2015

December 9, 2015 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Curt Barnes, Dan Eaton, Harry Boynton, Jay Wilson and Harry Nelson

The meeting was called to order at 1900 hours.

GUEST None

MEETING MINUTE A motion was made by Director Nelson, seconded by Director Wilson and unanimously voted by the board members present to accept November 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Director Boynton, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of November and December 2015 these activities are above the normal day to day operational activities. A motion was made by Director Boynton, seconded by Director Liller, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Nothing

* Public Relations Committee - Director Eaton has spoken to NH Chronicle asking them if they would be interested in featuring SWNHDFMA and it history to the region. Director Eaton stated they are interested, but they would not be able right know.

OLD BUSINESS

* Chief Tirrell discussed the license for KCF415 which still has Cheshire County listed on the license. Director Eaton has been in contacted with the new County Administrator for assistance in removing the County from the license. Director Eaton has a meeting set up to discuss the history and licensing with the County Administrator.

* Director Wilson asked about the Putney Mountain site and if any progress has been made. Chief Tirrell stated he passed the information on to Dale Paquin to follow up. Chief Tirrel had not heard anything at this time and will follow up with Dale.

NEW BUSINESS

* The Town of Charlestown would like to come and review our account books for the years of 2013, 2014, and 2015.

PERSONNEL ISSUES - None

CORRESPONDENCE - Director Tksczyk presented a letter of resignation to the Board stating he has no time.

OPEN DISCUSSION - We discussed increasing the fees for radio repair from $65 - $75 to $75 - $85 and hour and increasing the mileage charge from $45 to $55 a mile.

The meeting was adjourned at 1955.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director's Meeting - November 11, 2015

November 11, 2015 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Dave Chamberlain, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Dan Eaton, Harry Boynton, Jay Wilson and Tom Goddard

The meeting was called to order at 1902 hours.

GUEST None

MEETING MINUTE A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept October 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Boynton, seconded by Director Eaton, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October and November 2015 these activities are above the normal day to day operational activities. A motion was made by Director Boynton, seconded by Director Goddard, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Nothing

OLD BUSINESS

* Chief Tirrell discussed the license for KCF415 which still has Cheshire County listed on the license, which should have been removed when we removed ourselves from the County. Director Eaton contacted the new County Administrator for assistance in removing the County from the license. Director Eaton has a meeting set up to discuss the history and licensing with the County Administrator.

* Chief Tirrell passed out a proposed 2016 budget. After much discussion of each line item, the Board felt each line item could not be cut any more without sacrificing the infrastructure of the System. A motion was made by Director Boynton and Seconded by Director Goddard to accept the 2016 budget as amended and using a 6% increase for all Members, including Associate Members, as the assessment for services formula. A unanimous vote by the board members presents to accept the above motion. Motion passed.

NEW BUSINESS * Chief Tirrell discussed having a retirement party for Deputy Chief Johnson on January 30 at 1800 hours location will be the Best Western. A motion was made by Director Eaton and Seconded by Director Boynton to hold a retirement party for Deputy Chief Johnson on January 30 and unanimously voted by the board members present to accept the motion. Motion passed. Director Eaton made a suggestion to allow Chiefs of Departments to purchase a ticket to the retirement party.

* Chief Tirrell discussed gift cards ($75.00) for the Dispatchers as an end of the year thank you. The gift card would be from Paul's Choice and for the amount of $75.00. A motion was made by Director Boynton, seconded by Vice President Chamberlain, and unanimously voted by the board members present to accept the above motion. Motion passed.

PERSONNEL ISSUES - None

CORRESPONDENCE - None

OPEN DISCUSSION - Director Wilson asked about the Putney Mountain site and if any progress has been made. Chief Tirrell stated he passed the information on to Dale Paquin to follow up. Chief Tirrel had not heard anything at this time and will follow up with Dale.

The meeting was adjourned at 2011.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director's Meeting - October 14, 2015

October 14, 2015 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Dan Eaton, Harry Boynton, Harry Nelson, Jay Wilson and Tom Goddard

The meeting was called to order at 1904 hours.

GUEST Deputy Chief Joe Sangermano

MEETING MINUTE A motion was made by Director Eaton, seconded by Director Boynton and unanimously voted by the board members present to accept September 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Director Goddard, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of September and October 2015 these activities are above the normal day to day operational activities. A motion were made by Director Eaton, seconded by Director Goddard, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Nothing

* Public Relations Committee - Director Eaton has spoken to NH Chronicle asking them if they would be interested in featuring SWNHDFMA and it history to the region. Director Eaton stated they appeared interested, but they would not be able until later this year.

OLD BUSINESS

* Chief Tirrell stated they narrowed the part-time dispatcher applicants down to three and know they need to complete an orientation period. * The letter addressed to the Town of Charlestown regarding payment has been mailed. * Chief Tirrell discussed the license for KCF415 which still has Cheshire County listed on the license, which should have been removed when we removed ourselves from the County. Director Eaton contacted the new County Administrator for assistance in removing the County from the license.

NEW BUSINESS Next month's meeting we will be discussing the 2016 budget.

Chief Tirrell will post for an opening on the Board of Directors.

PERSONNEL ISSUES - None

CORRESPONDENCE - see old business.

OPEN DISCUSSION - None

The meeting was adjourned at 2011.

Respectfully Submitted,

Ted Tillson, Recording Secretary

APPROVED

Southwestern NH District Fire Mutual Aid Board of Director's Meeting September 9, 2015

DIRECTORS PRESENT Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Boynton, Tom Redin, Harry Nelson, and Jay Wilson

The meeting was called to order at 1900 hours.

GUEST None

MEETING MINUTE A motion was made by Director Boynton, seconded by Director Redin and unanimously voted by the board members present to accept August 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Boynton, seconded by Director Nelson, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of August and September 2015 these activities are above the normal day to day operational activities. A motion were made by Director Boynton, seconded by Director Redin, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

* By-Laws Committee - Nothing

* Regional Training Committee - Nothing

* Public Relations Committee - This Fall there will be an open house at Head Quarters.

OLD BUSINESS

* Chief Tirrell has received 14 applications for the part time dispatcher's position which they have narrowed down to 6 - 8 applicants. The next phase will begin in mid-September. Chief Tirrell is also using this process to fill a full time position.

* The Deputy's position has been filled. There were two excellent candidates at the final round. Congratulations to Lt Tom Redin, Deputy Redin will start his new position on September 28th.

NEW BUSINESS Only new business is the promotion of Lt Tom Redin to Deputy. There was a brief discussion of his role/duties and the role/duties of Deputy Sangermano.

PERSONNEL ISSUES - None

CORRESPONDENCE A draft letter from attorney Prigge was presented and discussed. This letter was in response to a letter received last month by Charlestown's attorney referencing an invoice issued to Charlestown for the second half of their 2015 payment. A motion was made by Director Boynton and second by Director Redin and unanimously voted by the board members present to send the letter presented by attorney Prigge. Motion passes.

OPEN DISCUSSION Director Redin presented a letter of resignation to the Board. The letter was received by Secretary Tillson on behalf of President March. Director Redin felt with his recent promotion it was time for someone else fill the position. Director Redin has been on the Board for 13 years and will be missed.

The meeting was adjourned at 1952.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director's Meeting - August 12, 2015

August 12, 2015 Fire Mutual Aid

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Dave Chamberlain, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Boynton, Tom Redin, Dan Eaton, Harry Nelson, and Tom Goddard

The meeting was called to order at 1902 hours.

GUEST None

MEETING MINUTE A motion was made by Director Eaton, seconded by Director Nelson and unanimously voted by the board members present to accept June 2015 Board of Director's meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Director Liller, and unanimously voted by the board members present to accept the Treasure's report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a comprehensive report on his monthly activities for the month of July and mid-August 2015 these activities are above the normal day to day operational activities. A motion were made by Director Boynton, seconded by Director Redin, and unanimously voted by the board members present to accept the Coordinator's report. Motion passed.

COMMITTEE REPORTS

By-Laws Committee - Nothing

Regional Training Committee - Nothing

Public Relations Committee - This Fall there will be an open house at Head Quarters.

Director Eaton has contacted Adam Secton, a taped interview is scheduled and Director Eaton will try to get Adam to complete a feature on NH Chronicle about SWNHDFMA.

OLD BUSINESS

Chief Tirrell has received 14 applications for the part time dispatcher's position which they have narrowed down to 6 - 8 applicants.

Chief Tirrell advised the Board all equipment at the Charlestown site had been removed. The only item not returned is a laptop computer, which the Charlestown Fire Chief stated he will return once he completes his pay roll.

NEW BUSINESS

Chief Tirrell advised the Board he will be advertising for a full time dispatcher position.

Chief Tirrell led a discussion on replacing one of the Deputies. Chief Tirrell talked about many different options on how to best replace Deputy Johnson and her current responsibilities including changing the job description. Three people have sent letters expressing interest in the position, the application dead line is August 25th and by mid to end of September a new Deputy will be selected.

Chief Tirrell has received grant money for Vermont Yankee which he has placed into the capital improvement account. This account provides the best interest rate. There was a discussion on how best to utilize this money, however on action was taken.

PERSONNEL ISSUES - There will be two fulltime staff members going out on maternity leave starting around November and December of this year. Chief Tirrell has asked the other staff members to help fill positions for this period of time.

CORRESPONDENCE A letter from Charlestown's attorney was received and discussed.

OPEN DISCUSSION None

The meeting was adjourned at 2010.

Respectfully Submitted,

Ted Tillson, Recording Secretary