DRAFT COPY - NOT APPROVED

Southwestern NH District Fire Mutual Aid

Board of Director’s Meeting

May 9, 2018

 

DIRECTORS PRESENT

            President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Joe Sangermano, Directors Tom Bates, Harry Nelson, Jay Wilson and Dan Eaton.

 

The meeting was called to order at 1905 hours.

 

GUEST – None

    

MEETING MINUTE

A motion was made by Director Eaton, seconded by Director Wilson and unanimously voted by the board members present to accept March 2018 Board of Director’s meeting minutes. Motion passes.

 

TREASURES REPORT

            Chief Sangermano provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Liller and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

 

 

COORDINATORS REPORT

Chief Sangermano presented a report on his monthly activities for the months of April 30, 2018 through May 7, 2018 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Liller and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

 

COMMITTEE REPORTS

 

 By-Laws Committee – Nothing to report

 

Regional Training Committee – Nothing to report

 

Public Relations Committee – Nothing to report

                 

OLD BUSINESS

 

·         Chief Sangermano stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

 

·         Chief Sangermano stated Attorney Adam Kossayda needs more information to move forward.

 

·         Chief Sangermano stated the annual meeting went well and was attended by the membership

 

NEW BUSINESS

 

·         Chief Sangermano stated the shed roof needs to be replaced, and he has received two quotes and is waiting for two more to come in. Director Eaton stated he should ask for a quote from Guyer & Son.

 

·         Chief Sangermano stated SWNHDFMA will be hosting the NH TERT Rally on Friday May 11th.

 

·         Chief Sangermano stated he will be contacting departments on Spotted Dog training, he will ask for two people from each department to be admins for their department. The training will provide consistency among all members.

 

·         Election of Board officers,

o   President – Ken March was nominated by Director Nelson and second by Director Goddard and unanimously voted by the board members present to accept Ken March as President. Motion Passed

o   Vice President - Harry Boynton nominated by Director Nelson and second by Director Goddard and unanimously voted by the board members present to accept Harry Boynton as Vice President. Motion Passed

o   Treasure – Chris Liller nominated by Director Nelson and second by Director Goddard and unanimously voted by the board members present to accept Chris Liller as Treasure. Motion Passed

o   Secretary – Ted Tillson nominated by Director Nelson and second by Director Goddard and unanimously voted by the board members present to accept Ted Tillson as Secretary. Motion Passed

 

 

 

 

PERSONNEL ISSUES   - none

           

CORRESPONDENCE – Nothing to report 

 

OPEN DISCUSSION – None

     

The meeting was adjourned at 2005

 

Respectfully Submitted,

 

Ted Tillson, Recording Secretary

 

APPROVED

Southwestern NH District Fire Mutual Aid

Board of Director’s Meeting

February 14, 2018

 

DIRECTORS PRESENT

            Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, and Dan Eaton.

 

The meeting was called to order at 1900 hours.

 

GUEST – None

    

MEETING MINUTE

A motion was made by Director Eaton, seconded by Director Barnes and unanimously voted by the board members present to accept January 2018 Board of Director’s meeting minutes. Motion passes.

 

TREASURES REPORT

            Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

 

COORDINATORS REPORT

Chief Tirrell presented a report on his monthly activities for the months of January 11, 2018 through February 14, 2018 these activities are above the normal day to day operational activities. A motion was made by Director Barnes, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

 

COMMITTEE REPORTS

 

 By-Laws Committee – The committee presented a proposed draft of the By-Law to the Board outlining what an automatic response, contracted services, and primary protection. A motion was made by Director Goddard, seconded by Director Bazin and unanimously voted by the board members present to accept the By-Law committee’s proposed changes. Motion passed. See attached for proposed By-Law changes

 

Regional Training Committee – Nothing to report

 

Public Relations Committee – Nothing to report

                 

OLD BUSINESS

 

·         Chief Tirrell has some information from Attorney Adam Kossayda

               NON-PUBLIC SESSIONS

·            Non-public session(s) per RSA 91-A:3, II (l) Consideration of legal advice  

Motion was made by Director Eaton to enter nonpublic session pursuant to RSA 91-A:3, II (l) Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present., seconded by Director Barnes. All in favor by Roll Call and the motion passed. The Board entered nonpublic session at 1935 p.m. Present was Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, Chris Liller and Dan Eaton. Also present was Chief Tirrell and Recording Secretary Theodore Tillson.

 

Motion was made by Director Eaton to come out of non-public session, seconded by Director Barnes. All in favor by Roll Call and the motion passed. Non-public session ended at 1950 pm.

 

Motion was made by Director Eaton to seal the minutes because divulgence of the information likely would affect adversely the reputation of a person other than a member of this Board, seconded by Barnes. All were in favor and the motion passed.

 

·         Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

 

·         Pitcher Tower is up and running well, this should provide better coverage to the Stoddard and Marlow areas.

 

·         Fitzwilliam tower is almost completed we are just waiting on wye valley to take down equipment.

 

·         Director Eaton discussed FirstNet and the State of NH at the last minute decided to go with AT&T. A long discussion on the pros and cons of the decision that was made.

 

·         Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH. 

 

o   A presentation from FirstNet will be conducted at the annual meeting

 

o   Discuss talk back frequency, code black, remind members only one member of the department need to contact dispatch

 

NEW BUSINESS

 

  • Chief Tirrell presented a letter stating effective April 27th he will be retiring as the Chief of SWNHDFMA. The Board regrettably accepted the letter. The Board had a discussing on the process and who would replace Chief Tirrell. After must discussion the Board members present Stated we should promote within.

 

NON-PUBLIC SESSIONS

Non-public session(s) per RSA 91-A:3, II (b) Hiring of Public Employee(s)

Motion was made by Director Eaton to enter nonpublic session pursuant to RSA 91-A:3, II(b) Hiring of Public Employee(s) seconded by Director Barnes. All in favor by Roll Call and the motion passed. The Board entered nonpublic session at 2000 p.m. Present was Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, Chris Liller and Dan Eaton. Also present was Chief Tirrell and Recording Secretary Theodore Tillson.

Motion was made by Director Eaton to come out of non-public session, seconded by Director Barnes. All in favor by Roll Call and the motion passed. Non-public session ended at 2030 pm.

Motion was made by Director Eaton to seal the minutes because divulgence of the information likely would affect adversely the reputation of a person other than a member of this Board, seconded by Barnes. All were in favor and the motion passed.

 

PERSONNEL ISSUES   - Letter from Chief Tirrell

           

CORRESPONDENCE – Nothing to report 

 

OPEN DISCUSSION –

     

The meeting was adjourned at 2105

 

Respectfully Submitted,

 

Ted Tillson, Recording Secretary

 

 

 

Purposed By-Law changes for 2018

 

Article VIII       Duties of Members

 

It shall be the duty of the members, acting through their respective fire departments and/or emergency medical services, when called by the Dispatch Center of this corporation, to donate the aid requested by the Dispatch Center to the city, town, village or fire district within the State of New Hampshire or outside of this State, for the purpose of extinguishing a fire, rendering emergency medical services or other emergency assistance, or performing any detail as requested or receiving such services in accordance with RSA154:24, other statutory authority and the Articles and By-Laws of the Association area which as requested such aid and to conform in all other respects to the plan or plans for coordinating the services of all fire departments belonging to the corporation as established from time to time by the Board of Directors. It is understood that the authority vested in the chief of the department requesting the assistance shall prevail and that all assisting departments shall be under their jurisdiction or that of their senior officer present at the incident. It is also understood that these obligations may be waived when local equipment is already engaged within the locality and cannot be spared at the time of the request. It is also understood that these obligation shall not alter any previous commitments made by members to other towns, cities or districts in regard to financial reimbursement for fire protection and/or emergency medical srevices. The members agree to keep the Dispatch Center constantly advised of the kinds and number of equipment available and of charges in equipment. The members further agree that all requests for assistance will be made to the Dispatch Center and not directly to other members and that all dispatching of mutual aid assistance will be handled from said

 

Article VIII-B   Dispatched and Non-Dispatched Members

B. Dispatched Members receive the following services:

 

1. Taking initial call.

2. Toning of pagers.

3. Activating fire alarm, if necessary.

4. Announcing of incident.

5. Conduct all emergency communication traffic.

6. Activate running card.

7. Record all phone and radio information.

8. Maintain electronic records, including times, of all incidents.

9. Monitoring all calls on primary frequencies.

10. Guarantee mutual aid requests.

11. Conducting communications of service calls.

12. Offer radio repair services.

13. Test toning on either a scheduled basis or on request.

 

 

 

 

 

C. Dispatched Members who have Contracted Services:

The term “contracted Services” shall refer to those services specifically furnished by a responding municipality or agency and may include primary coverage, as defined herein, as well as other fire and emergency medical service response, equipment or personnel as may be specifically stated in a valid agreement between the parties. Contracted Services shall not necessarily be limited to primary coverage unless specifically stated in the agreement between a requesting and responding municipality(s)/agency(s).

 

            D. Dispatched Members who receive/provide Primary Protection:

The term “primary protection” or primary coverage” shall refer to providing of an adequate first response to an emergency fire, emergency medical service or other service dispatched by the association. Primary coverage shall mean a municipality has the necessary equipment and personnel to meet all reasonably anticipated emergency circumstances within their municipality in terms of either fire or emergency medical service response. Such capacity shall not be deemed to mean that a community must be able to meet and successfully address and conceivable emergency within a municipality but rather to address, pursuant to current standards within or without the State, those fire and medical emergencies which either routinely arise within the community or are foreseeable to reasonably arise. Primary coverage may be provided either by a member municipality directly for its own benefit or by entering into an agreement for providing of said coverage by another municipality or agency in the form of automatic response or contracted services. Mutual Aid as dispatched by the Association and defined herein, shall not be utilized for the provision of primary coverage.  

 

 

 

 

 

 

 

 

 

 

 

APPROVED

Southwestern NH District Fire Mutual Aid

Board of Director’s Meeting

January 10, 2018

 

DIRECTORS PRESENT

            President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Curt Barnes, Harry Nelson, Real Bazin, and Dan Eaton.

 

The meeting was called to order at 1900 hours.

 

GUEST – None

    

MEETING MINUTE

A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept January 2018 Board of Director’s meeting minutes. Motion passes.

 

TREASURES REPORT

            Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

 

COORDINATORS REPORT

Chief Tirrell presented a report on his monthly activities for the months of December 14, 2017 through January 10, 2018 these activities are above the normal day to day operational activities. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

 

COMMITTEE REPORTS

 

·       By-Laws Committee – The committee for February meeting will provide a By-Law draft to the    Board outlining what an automatic response, contracted services, and primary protection).

 

·         Regional Training Committee – Nothing to report

 

·            Public Relations Committee – Nothing to report

                 

OLD BUSINESS

 

·         Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Chief Tirrell is waiting on Attorney Adams for any follow up needed.

 

·         Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

 

·         Pitcher Tower is up and running well, this should provide better coverage to the Stoddard and Marlow areas.

 

·         Fitzwilliam tower is almost completed we are just waiting on wye valley to take down equipment.

 

·         Director Eaton discussed FirstNet and the State of NH at the last minute decided to go with AT&T. A long discussion on the pros and cons of the decision that was made.

 

NEW BUSINESS

 

·         Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH.  

 

·         Chief Tirrell purposed the purchase of a new sign for the SWNHDFMA building. Chief Tirrell showed a design and a cost for the sign. The new sign would cost $850.00 this includes installation. Keene sign works would be making the sign. Director Goddard made a motion to purchase the sign presented for a cost of $850.00, seconded by Director Eaton and unanimously voted by the board members present to accept the purchase of a new sign as presented. Motion passed.

 

 

 

 

PERSONNEL ISSUES   - Nothing to report

           

CORRESPONDENCE – Nothing to report 

 

OPEN DISCUSSION –

     

The meeting was adjourned at 2000

 

Respectfully Submitted,

 

Ted Tillson, Recording Secretary

 

 

 

 

 

 

 

 

 

 

 APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Tom Goddard, Tom Bates, Real Bazin, and Dan Eaton.

The meeting was called to order at 1900 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Wilson, seconded by Director Goddard and unanimously voted by the board members present to accept December 2017 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton seconded by Director Liller and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of November 13th through December 13, 2017 these activities are above the normal day to day operational activities. A motion was made by Director Goddard, seconded by Director Liller and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – The committee for January meeting will provide a By-Law draft to the Board outlining what an automatic response, contracted services, and primary protection).

• Regional Training Committee – SWNHDFMA has secured a grant from Firefighter support network to train firefighters within SWNHDFMA. Currently there are 15 hoist departments for the class titled “surviving the Insult- interior Benchmarking”. If interested if there are others who would like to hoist please contact Deputy Chief Redin at tredin@firemutualaid.com. There has been positive feedback about the training from everyone who has attended.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has filed all of the necessary paperwork with the court for moving forward. Chief Tirrell is waiting on Attorney Adams for any follow up needed.

• Chief Tirrell stated the new Emergency Products Division is going well and is moving forward. The new division can also outfit non-emergency vehicles with lighting as well. Please call 603-355-2315 for more info.

• Pitcher Tower is partially up and running, this should provide better coverage to the Stoddard and Marlow areas. Not all of the equipment is installed but should be by end of week.

NEW BUSINESS

• Chief Tirrell stated the Annual meeting of SWNHDFMA will be held on April 18 at the Best Western in Keene, NH.

PERSONNEL ISSUES - There has not been any notification by the union on the grievance filed.

CORRESPONDENCE – None.

OPEN DISCUSSION – There was a brief discussion on Bellows falls fire department of the hiring of the new chief.

The meeting was adjourned at 2000

Respectfully Submitted,

Ted Tillson, Recording Secretary