Southwestern NH District Fire Mutual Aid
Board of Directors Meeting
Wednesday June 25, 2025
Directors Present: President Ken March, Vice President Phil Tirrell, Directors Thomas Goddard, Harry Nelson, Thomas Bates, Dan Eaton, Greg Seymour, Real Bazin
The meeting was called to order at 1902 hours by President March
Administration Present: Chief Joe Sangermano, Deputy Chief Kassie Lunderville
Guests: None
Meeting Minutes June 11, 2025: A motion was made by Director Nelson and seconded by Director Bazin to approve the minutes of the June 11, 2025 meeting, as presented; Motion Passed via unanimous voice vote
Treasurer’s Report: No Treasurer’s Report presented
Coordinator’s Activity Report: No Coordinator’s Activity Report presented
Committee Reports:
By-Laws Committee – No Report
Regional Training Committee – No Report
Public Relations Committee – No Report
Old Business:
New Recorder – The new recorder was installed today; Due to unforeseen issues pertaining to the IP address, this caused problems with the CAD system, causing the CAD to be taken off line; Other issues were also discovered; Our IT vendor was on-site immediately to troubleshoot the problems, resulting in the recorder being taken back off line, and the other issues and faults being returned to normal; A new go-live date will be scheduled in the near future
CAD – All work being done to develop our new CAD is progressing smoothly; Our new CAD vendor has advised that our anticipated go-live date is being pushed out slightly due to them being over-booked during our originally scheduled week, as they have a number of agencies going live during the same week time frame; Given the complexity of our system, they have opted to postpone our date in order to allow them to concentrate solely on our system when it goes live, in the event issues arise; We will have a more defined date later this week
Dispatch Consoles – Pete Denutte has the Motorola order all ready to be placed; We are making final adjustments to the contract, and the order should be placed later this week
IamResponding – No update
FMA Utility 1 Truck Body – No update
Ladder Bay Roof Replacement – No update
Communications System Upgrade – Director Eaton advised the Board that $600,000 has been allocated for our system upgrade project via funding secured by Congresswoman Maggie Goodlander
Grievances – No updates or action
MAFCA Organization Concerns – No update
Hyland and Gilsum Microwave Systems – A significant amount of discussion took place regarding the microwave system that had been installed at Hyland Hill, followed by the decision to dismantle this system, leaving us with only the original fragile system; It is the intention to have Oliver Fox, as the Radio System Administrator, be the lead person responsible for this work to be completed; A motion was made by Director Bazin and seconded by Director Nelson to purchase a new microwave for Hyland Hill, with its installation to be completed as soon as possible; Motion passed unanimously via voice vote
Beech Hill Site & Cat Den Site – Chief Sangermano advised the antenna replacement work required at Beech Hill and Cat Den has been scheduled for the first and second weeks of July
ATV Replacement – No update or action
MRI Organization Report – President March advised he had received the “Draft” final report from MRI; This draft document is considered a non-public document at this time, for content review only; President March and Vice President Tirrell have reviewed the document, and have noted several issues exist pertaining to content accuracy; These issues will be discussed with MRI, and addresses accordingly; The final public report is planned to be provided to the Board at the July 9, 2025 meeting
New Business:
Tower Site Ownership & Agreements – Chief Sangermano advised a great deal of progress has been made relative to updating ownership information for our tower sites, and developing updated signed agreements for our occupancy at these sites
Customer Communications – Deputy Lunderville explained a new means by which to communicate on a regular basis with our departments (customers); Beginning this summer, and moving forward on a “seasonal basis”, a newsletter will be sent to each department providing information and updates about our system wholly; A rough draft has been started for the first newsletter, which is slated to be completed and sent within the next few weeks; If anyone has any information or thought for inclusion, please contact Kassie
Pesonnel:
Non-Public Session: A motion was made by Director Eaton and seconded by Vice President Tirrell to enter into Non-Public Session, under RSA 91 – A:3, 11(a) The Board of Directors, via roll-call confirmation of approval by each individual Board member present, entered into Non-Public Session at 1956 hours, inviting Chief Sangermano and Deputy Chief Lunderville to attend
At 2102 hours, the Board of Directors exited Non-Public Session, and returned to open session, via roll-call confirmation of approval by each individual Board member present; A motion was made by Director Eaton and seconded by Director Bazin to seal the minutes of the Non-Public Session; Motion passed by unanimous voice vote
Correspondence:
Keene Fire Department – Director Seymour, as Keene Fire Department Deputy Chief, reviewed the various station coverage details present in the City during the funeral services for Lt. Aaron Cooper, Ret; Director Seymour advised there were several departments from outside the area covering the City at different times, and calls for service were high in volume, with several high acuity events and fire responses; Director Seymour acknowledged the strain and extra workload placed upon the Dispatch Center and the dispatchers during this time frame, and wished to acknowledge the professionalism of the dispatchers, and thank them for a phenomenal job done!!!!
MAFCA – Chief Sangermano advised he had extended an invitation to Chief Walker and other MAFCA representatives to attend the BOD meeting scheduled in September, at the last MAFCA meeting; The MAFCA members indicated their preference to have Board members attend a future MAFCA meeting instead; Various Board members indicated they would attend a MAFCA meeting, with the actual specific meeting date to be determined
Open Discussion:
Next Meeting is scheduled for Wednesday July 9, 2025 @ 1900 hours, to be held at FMA Headquarters
Motion made by Vice President Tirrell and seconded Director Nelson to adjourn; Motion passed
Meeting adjourned at 2120 hours
Respectfully submitted
Director Thomas Goddard