Southwestern NH District Fire Mutual Aid
Board of Directors Meeting
Wednesday August 13, 2025
Directors Present: President Ken March, Vice President Phil Tirrell, Directors Thomas Goddard, Harry Boynton, Thomas Bates, Dan Eaton, Greg Seymour, Real Bazin, John Manning
The meeting was called to order at 1900 hours by President March
Administration Present: Chief Joe Sangermano, Deputy Chief Kassie Lunderville
Guests: Peter Denutte
Meeting Minutes July 9 and July 23, 2025: A motion was made by Director Eaton and seconded by Director Bazin to approve the minutes of the July 9, 2025 and July 23, 20254 meetings, as presented; Motion Passed via unanimous voice vote
Treasurer’s Report:
Chief Sangermano presented the Board with account summaries for the System; No questions or issues were raised. Chief Sangermano advised the Board we are in a state of positive cash flow, with all bills paid and current to date. Director Manning questioned the status of updated, accurate, and appropriate monthly financial reports and statements to be provided to the Board; The requirements pertaining to specific information to be contained within these reports was reviewed by Director Manning; The Board was assured that improves financial statements will be provided to the Board on a monthly basis moving forward
Director Manning questioned the status of the audit; Deputy Lunderville advised the Board that an initial review of System financials is underway by the chosen auditor, and a letter of commitment and audit cost estimate will be forthcoming Motion made by Director Bazin and seconded by Director Seymour to accept the limited financial documents; The motion carried with 2 Directors abstaining
Coordinator’s Activity Report: Chief Sangermano provided the Board with the monthly Coordinator’s Report; No discussion ensued; Motion made by Director Eaton and seconded by Director Boynton to accept the Report as presented; Motion carried via unanimous voice vote
Committee Reports:
By-Laws Committee – No Report
Regional Training Committee – No Report
Public Relations Committee – No Report
Old Business:
New Recorder – Deputy Lunderville advised issues have arisen pertaining to racks, a failed power supply and the recorder not recording properly, resulting in the new recorder remaining inactive; The old recorder remains on-line, with a short-term recording issue having been found and repaired; At this point, we are awaiting scheduling for the vendor to return to complete the project
CAD – Deputy Lunderville advised the Board the new CAD System is coming together pretty well; The need for street name corrections have been identified and are underway; Dispatcher Ashton Nyer is now working with Lt. Yeatman and Retired Lt. Whipple; IT vendor representatives will be in house tomorrow to begin setting up training positions for the new CAD, and will be preparing for additional position upgrades; The go-live date remains September 9 th , with training dates for all dispatchers on September 3rd , 4th , and 6th
Dispatch Consoles – Pete Denutte advised the Board the final console design is to be presented by Motorola on August 19th , and work is being addressed with the installation team with plans to proceed with the build-out; Configuration of our tower sites remains to be completed in order to provide connectivity to the new consoles
IamResponding – Deputy Lunderville advised the Board that training and education for the dispatchers is in process
FMA Utility 2 Truck Body – At the request of Chief Sangermano, Director Goddard advised the Board the new body has been installed on the truck and is in the process of being out-fitted as necessary
Ladder Bay Roof Replacement – Chief Sangermano advised the Board this work is in the process of being scheduled
Communications System Upgrade – No update
Grievances – No updates or action
MAFCA Organization Concerns – No update
Hyland and Gilsum Microwave Systems – Peter Denutte advised the Board of a warranty related issue pertaining to the installation of the new microwave at Hyland Hill; Mr. Denutte advised that a certified installation representative from 2-Way Communications is required to be on site at the time the microwave is installed for acceptance testing, in order for the warranty to be in effect; A quote for this service was provided to the Board, in the amount of $2080.00; Motion made by Vice President Tirrell and seconded by Director Eaton to approve the expenditure of no greater than $3500.00 for the purpose stated, with the additional $1420.00 being designated as a contingency, if required; Motion passed unanimously via voice vote
ATV Replacement – No update or action
MRI Organization Report – No update
New Business:
Tower Site Ownership & Agreements – No update
Customer Communications – No update
Personnel:
Chief Sangermano advised the Board Part-Time Dispatcher Colby Howard has been reinstated effective immediately
Non-Public Session: A motion was made by Director Eaton and seconded by Vice President Tirrell to enter into Non-Public Session, under RSA 91 – A:3, 11(c) The Board of Directors, via roll-call confirmation of approval by each individual Board member present, entered into Non-Public Session at 1939 hours, inviting Chief Sangermano and Deputy Chief Lunderville to attend
At 2030 hours, the Board of Directors exited Non-Public Session, and returned to open session, via roll-call confirmation of approval by each individual Board member present; A motion was made by Director Eaton and seconded by Vice President Tirrell to seal the minutes of the Non-Public Session; Motion passed byunanimous voice vote
Correspondence: None
Open Discussion:
When questioned, Vice President Tirrell advise the Board negotiations with the Local are progressing well, and did not provide any additional information or specifics
Next Meeting is scheduled for Wednesday August 27, 2025 @ 1900 hours, to be held at FMA Headquarters; This meeting is designated to be a work session with Chief Sangermano and Deputy Chief Lunderville
Motion made by Director Boynton and seconded by Director Bazin to adjourn; Motion passed unanimously via voice vote
Meeting adjourned at 2054 hours
Respectfully submitted
Director Thomas Goddard