Board of Director’s Meeting - November 9, 2016

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Tom Goddard, Real Bazin, Ed Walker, and Dan Eaton

The meeting was called to order at 1856 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Goddard, seconded by Director Nelson and unanimously voted by the board members present to accept Oct 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of October 21, 2016 through November 9, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Goddard and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Nothing to report

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda is still working on the paperwork to file suit against the Town of Charlestown for recovering lost monies.

• Chief Tirrell stated the talkback frequency will be 151.1075 ? with a PL of 179.79. The equipment has been installed and is working. Chief Tirrell stated they are working on protocols for the new ? and they will roll them out soon.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

• Radio Grant – Grafton County wrote a grant for $80,000 for radio upgrades and replacement. The grant was extended to other areas of NH including Southwestern NH. SWDFMA will be getting a cache of 12 radios (UHF, VHF, and 800 MHz).

NEW BUSINESS

• The Board discussed finalizing the budget for 2017. After a lengthy discussion Vice President made a motion to have a 0% increase in the 2017 budget and place any balance into capital improvement. Motion seconded by Director Eaton and unanimously voted by the board members present to accept. Motion Passed.

• Chief Tirrell stated they have received 17 applications for review. The have narrowed the applicants to 8. Chiwef Tirrell stated he hope to have them down to 6 with a final interview of 3.

• Contract negotiations between SWFMA and the Union have concluded. Chief Tirrell stated the contract had not been signed off yet by the dispatch members, they are reviewing the health insurance and then they are accepted to sign off.

PERSONNEL ISSUES - None

CORRESPONDENCE – Chittenden County is developing a mutual aid system in their area and wanted some information to help build their model.

OPEN DISCUSSION – Vice President Boyton stated Herb Hurlburt’s funeral services. Calling hours from 5pm to 8 pm at Fenton & Hennessey Funeral Home on Friday November 11 and Services will be held on November 12, 2pm at the Walpole Fire Department. A motion was made by Director Goddard to send flowers, second by Director Eaton, unanimously voted by the board members present to accept. Motion Passed.

Director Bazin asked if we could survey the Chiefs of each department on what they are looking for when they ask for an engine company or any mutual aid response.

Director Eaton asked if we should invite as a quest speaker someone from First Net to communicate to all communities what the program is all about.

The meeting was adjourned at 2030.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - October 19, 2016

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Tom Goddard, Jay Wilson, Curt Barnes, and Dan Eaton

DIRECTORS EXCUSED Directors Ed Walker and Real Bazin

The meeting was called to order at 1900 hours.

GUEST – None

MEETING MINUTE A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept Sept 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Director Goddard and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of September 15, 2016 through October 19, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Liller, and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –No training was held in September due to low enrollment (15)

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has begun the paperwork to file suit against the Town of Charlestown for recovering lost monies. Attorney Kossayda is still moving forward.

• Chief Tirrell has received licenses from the FCC for a talkback frequency. The equipment has been received and the installation should begin within the next few of weeks. Chief Tirrell will be drafting a set of protocols to send out to departments on how the new frequency will be utilized.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle in 2017.

NEW BUSINESS

• The Board will be discussing and finalizing the budget for 2017 on November 12, 2016.

• Chief Tirrell stated they have received 17 applications for review. These applicants will start proceeding through the process.

• Contract negotiations between SWFMA and the Union have concluded. Chief Tirrell and President March presented a copy of the contract and agreed on by both parties. After discussion of the contract Director Eaton made a motion to accept the contract as presented, seconded by Director Liller and unanimously voted by the board members present to accept the contract as presented. Motion passed.

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION - None

The meeting was adjourned at 2015.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - September 14, 2016

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Ed Walker, Tom Goddard, Jay Wilson, Curt Barnes, Dan Eaton, and Real Bazin

The meeting was called to order at 1900 hours.

GUEST – John Curran and Deputy Chief Joshua Patrick both of Peterborough Fire

MEETING MINUTE A motion was made by Director Eaton, seconded by Vice President Boynton and unanimously voted by the board members present to accept August 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Eaton, seconded by Vice President Boynton and unanimously voted by the board members present to accept the current Treasure’s report as presented. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of August 11, 2016 through September 14, 2016 these activities are above the normal day to day operational activities. A motion was made by Director Eaton, seconded by Director Goddard, and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Dr Harry Carter will be coming on September 24th to conduct a training seminar, however the presentation is in jeopardy of being cancelled due to low application.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Adam Kossayda has begun the paperwork to file suit against the Town of Charlestown for recovering lost monies. Attorney Kossayda will be submitting the suit to court sometime next week.

• Chief Tirrell has received licenses from the FCC for a talkback frequency. The equipment is on order and the installation should be completed by end of year.

• The Ames hill tower site may need to be moved to a different location. The new location is close to the current tower and the owner(s) of the tower will allow SWDFMA to occupy the site at no charge. The coverage of the current site will stay the same on the new tower.

• John Curran presented PulsePoint Respond a cell phone app which alerts anyone who is trained in CPR/AED and is within a few miles of the cardiac incident to be alerted via cell phone to assist. For most detailed information see their website at www.pulsepoint.org .

NEW BUSINESS

• The Union has started negotiations on their contract and all parties will be meeting sometime next week for further discussions.

• Chief Tirrell is still gathering data and quotes on replacing MAC1 vehicle.

• Chief Tirrell stated there will be training September 20, 2016 at Fall Mtn Regional High School on radio procedures presented by SWDFMA, everyone is welcome.

• Chief Tirrell stated they have received 17 applications for review. These applicants will start proceeding through the process.

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION • Director Eaton provided a brief report on First net and NH will be building a partnership with them.

• Director Bazin asked about a new designation he heard over the radio - paramedic designation, Chief Tirrell stated it was for the Doctor Suozzi out of Cheshire hospital, Dr Suozzi feels if there is a trauma incident and he responds to the scene he can be of help.

• Director Goddard stated the VT State Police would like to no longer be in the dispatching business and the Counties might be taking over.

The meeting was adjourned at 2015.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - August 10, 2016

APPROVED

DIRECTORS PRESENT President Ken March, Vice President Harry Boynton, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Harry Nelson, Ed Walker, Tom Goddard, Curt Barnes, Dan Eaton, and Real Bazin

The meeting was called to order at 1905 hours.

GUEST Kurt from Harris Corp., which provides communications solutions, provided SWNHDFMA with 4 two-way portable radios to demo (GX-15P, GX-25P, GX-75P and GX-100P).

MEETING MINUTE A motion was made by Director Nelson, seconded by Director Goddard and unanimously voted by the board members present to accept June 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Vice President Boynton, seconded by Director Liller and unanimously voted by the board members present to accept the Treasure’s report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of June 9, 2016 through August 10, 2016 these activities are above the normal day to day operational activities. A motion was made by Vice President Boynton, seconded by Director Walker, and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee –Dr Harry Carter will be coming on September 24th to conduct a training seminar.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• Attorney Prigge has asked attorney Adam Kossayda, a litigation lawyer, to help with recovering lost monies from Charlestown. We are currently consulting with Attorney Kossayda to determine what our options are. • Chief Tirrell has filed paperwork to the FCC for a talkback frequency, the frequency has been determined and a license for 5 sites has begun. The equipment is on order and the installation should be completed by end of year.

NEW BUSINESS

• The Union has requested to start negotiations on their contract, Chief Tirrell has provided some date which were denied. The Union President has contacted Chief Tirrell, he would like to talk about setting up dates to proceed forward.

• Chief Tirrell has contacted Mike from MHQ for quotes on replacing MAC1 vehicle

PERSONNEL ISSUES - None

CORRESPONDENCE – Lisa Jacobs from Fitzwilliam has contacted Chief Tirrell, for information regarding issues in her neighborhood.

OPEN DISCUSSION Director Nelson stated the training provided by SWFMA was well received by those who attended.

The meeting was adjourned at 2000.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Director’s Meeting - June 8, 2016

APPROVED

DIRECTORS PRESENT President Ken March, Treasure Chris Liller, Secretary Ted Tillson, Chief Phil Tirrell, Directors Jay Wilson, Harry Nelson, Ed Walker, Tom Goddard, Harry Boynton, and Real Bazin

The meeting was called to order at 1905 hours.

GUEST None

MEETING MINUTE A motion was made by Director Wilson, seconded by Director Goddard and unanimously voted by the board members present to accept May 2016 Board of Director’s meeting minutes. Motion passes.

TREASURES REPORT Chief Tirrell provided a detailed report on where we are financially with the operational budget and the radio repair shop. A motion was made by Director Boynton, seconded by Director Liller and unanimously voted by the board members present to accept the Treasure’s report. Motion passed.

COORDINATORS REPORT Chief Tirrell presented a report on his monthly activities for the months of May 12, 2016 through June 8, 2016 these activities are above the normal day to day operational activities. A motion was made by Director Boynton, seconded by Director Goddard, and unanimously voted by the board members present to accept the Coordinator’s report. Motion passed.

COMMITTEE REPORTS

• By-Laws Committee – Nothing to report

• Regional Training Committee – There was a discussion about having Dr Harry Carter come on September 24th to conduct a training seminar.

• Public Relations Committee – Nothing to report

OLD BUSINESS

• The second letter to the Town of Charlestown for payment has been drafted was reviewed by Attorney Prigge. The Board agreed to move forward with procuring back payment.

• Chief Tirrell discussed some ways to reduce the excessive radio usage. By adding an additional frequency to Highland Hill tower (TAC 1) responders could talk back to dispatch while the dispatcher is transmitting on 415. The cost to make this happen is $51,00.00 which would come from the capital reserve funds already established. There was some discussion related to how this would work along with the pros and cons. Director Goddard made a motion to spend up to $51,000.00 to install the Daniels equipment which will allow talk back capabilities. Second by Director Boynton and unanimously voted by the board members present to accept the motion. Motion Passed.

NEW BUSINESS

• Election of Board officers, o President – Ken March was nominated by Director Goddard and second by Director Boynton and unanimously voted by the board members present to accept Ken March as President. Motion Passed o Vice President - Harry Boynton nominated by Director March and second by Director Goddard and unanimously voted by the board members present to accept Harry Boynton as Vice President. Motion Passed o Treasure – Chris Liller nominated by Director Nelson and second by Director Boynton and unanimously voted by the board members present to accept Chris Liller as Treasure. Motion Passed o Secretary – Ted Tillson nominated by Director Liller and second by Director Nelson and unanimously voted by the board members present to accept Ted Tillson as Secretary. Motion Passed

PERSONNEL ISSUES - None

CORRESPONDENCE – None

OPEN DISCUSSION Director Bazin stated Westminster is still having issues with Golden Cross Ambulance not being on the proper radio frequency. Chief Tirrell with follow up

The meeting was adjourned at 2020.

Respectfully Submitted,

Ted Tillson, Recording Secretary

Board of Directors Meeting - May 11, 2016

APPROVED

Directors Present: President Ken March, Treasurer Chris Liller, Chief Phil Tirrell, Directors Tom Goddard, Curt Barnes, Harry Nelson, Jay Wilson, Real Bazin, and Harry Boynton.

The meeting was called to order at 1900 hours.

Guest: None

Meeting Minute: A motion was made by Director Goddard to accept the minutes of the April 2016 Annual Meeting. The motion was seconded and passed.

A motion was made by Treasurer Liller to accept the minutes of the March 2016 Board of Directors meeting. The motion was seconded and passed.

Treasurers Report: Chief Tirrell provided a detail report on where we are financially with the operational budget and the radio repair shop. A motion was made by Treasurer Liller and seconded by Director Goddard to accept the treasurers report. Motion passed.

Coordinators Report: Chief Tirrell presented his monthly report of activities for the period of March 10, 2016 to May 9, 2016 that are above the normal day to day operational activities. A motion was made by Director Nelson and seconded by Treasurer Liller to accept the Coordinators report. Motion passed.

Committee Reports:

By-Laws Committee: Nothing to report.

Regional Training Committee: Planning to have Dr. Harry Carter do a seminar on September 24th.

Public Relations Committee: Nothing to report.

Old Business:

The annual meeting was well attended in spite of the number of brush fires going on at that time. Commissioner Finn did an excellent presentation about the Beacon Street fire in Boston. The certified letter sent to Charlestown in regards to money owed to SWNHDFMA has been picked up with no response from Charlestown. It was the general consensus of the board to push forward in an effort to recover the money owed. The health insurance issue is still not resolved with Local 3265.

New Business: The high amount of brush fires in recent weeks has kept dispatch extremely busy. They are to be commended for the outstanding performance during those extremely busy times. Chief Tirrell continues to work with Vermont Yankee in obtaining surplus equipment for the system and members as a result of the plant closing.

Personnel Issues: The board went into Executive Session to discuss.

Correspondence: None

Open Discussion: There was discussion about excessive and incorrect radio use. Some ideas for resolution were discussed and will be revisited for further discussion.

The meeting was adjourned at 2030.

Respectfully submitted, Harry Boynton, Acting Secretary